Accountant
Company: Arizona Fire & Medical Authority
Location: Sun City West
Posted on: June 24, 2022
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Job Description:
JOB
AccountantThe Authority is seeking a self-starter who demonstrates
a strong work ethic, initiative, is detail-oriented, and has
experience in one or more government accounting functions. The
successful candidate must be comfortable working with special
district accounting and within the fire service. Open Until
FilledTYPE: AppointmentREPORTS TO: Finance DirectorFLSA STATUS:
ExemptCLASSIFICATION: CivilianWORK SCHEDULE: 40 Hour Work WeekPAY
RANGE: 4350GENERAL-PURPOSE/DESCRIPTIONPerforms all financial duties
as assigned, which may include processing payroll, accounts
payable, accounts receivable, purchasing, grants accounting,
preparation of reports, account and bank reconciliations, benefits
and insurance processing, maintaining and monitoring general ledger
accounts, creating and posting journal entries to the general
ledger, assisting and supporting the Authority's budget process,
annual audits, financial reporting requirements and performs a
variety of clerical, and support duties. Complies with all
financial standards and policies. Interacts with the community and
governmental agencies as needed. SUPERVISION RECEIVEDProcesses and
tracks all aspects of the Authority's financial records under the
general supervision of the Finance Director. SUPERVISION EXERCISED:
May act as Lead worker for Finance Clerk or other assigned
personnel. Lead worker tasks include oversight of day to days
tasks, input into personnel feedback, evaluations, coaching,
mentoring, and discipline.
EXAMPLE OF DUTIES
About the position: Maintains financial information for analysis
and forecastingRecords and reviews financial transactionsPrepares
and submits monthly accounting reportsParticipates in the
production of the Annual Comprehensive Financial Report
(ACFR)Maintains and stays current with our Tyler Technologies
softwareAssists with the annual budget processAssists with all
finance functions and is a team playerServes as lead worker over
accounting functionsESSENTIAL JOB FUNCTIONS: The following duties
ARE NOT intended to serve as a comprehensive list of all duties
performed by all personnel in this classification, only to provide
a summary of the major duties and responsibilities. Incumbent(s)
may not be required to perform all duties listed and may be
required to perform additional, position-specific duties. EXAMPLES
OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)Serves as lead worker for
Payroll and Accounts Payable personnel as assigned by planning
daily tasks/activities, establishing procedures and guidelines,
providing input into hiring, training, coaching, evaluating
performance, disseminating information and feedback on personnel
actions.Trains employees in Finance and other divisions in the use
of technology and financial systems to improve work processes,
customer service, and financial reporting. Responsible for
Authority's billing and accounting activities, which includes
preparing invoices and recording accounts receivable payments for
deposit in cash accounts. Reconcile revenue collections on a
regular monthly basis.Reconcile ambulance revenue collections and
billing with calls and deposits on a regular monthly
basis.Reconcile general ledger to expenditure and payroll
expenditure accounts on a regular monthly basis.Create and maintain
a variety of databases and financial information for analysis and
forecasting purposes; evaluates accuracy, reviews accounting
records and prepares reports.Examine all financial data for
accuracy and compliance to policies and procedures.Maintain and
update, as needed, the general finance, accounts payable and
payroll processing procedures/policies.Track leases, contracts, and
agreements to ensure that payments are being billed , collected and
files are updated.Prepare annual accounting reports.Work with
independent auditors verifying the accounts payable and various
finance sections of the audit.Assists with accounts payable
processing, which includes matching invoices to purchase orders,
tracking all open purchase orders to ensure they are correct and
entering purchase orders and invoices into the system.Maintain
master vendor list, maintain vendor W-9's, archive and other
files.Review and reconcile 1099 reporting.Ensure state and national
standard accounting procedures are followed.Evaluate and facilitate
positive relationships between division personnel, other agencies
and the public.Reviews grant contracts to ensure divisions are
complying with grant requirements. Updates policies and procedures
for grant accounting. Reconciles and reviews revenue and
expenditure accounts to ensure grants are properly classified.
Prepares Schedule of Expenditures of Federal Awards (SEFA) for the
Annual Comprehensive Financial Report.Train employees on budget,
purchasing and accounts payable procedures.Manage and maintain
capital asset inventory information for Authority, including
entering items into computer system, recording the removal of
inventory items, maintaining asset records and verifying actual
inventory.Assist with compensation functions of the Authority in
compliance with established policies and procedures.Serves
customers by training divisions on procurement processes,
responding to requests and inquiries, and representing the
Authority. Determines the need for Professional Services
Agreements, Goods & Services, Cooperative Contracts and other
informal and formal solicitations.Identify savings and efficiencies
in the procurement process. Conduct, attend and interact in
meetings with Authority personnel, other agencies and the
public.Performs job duties adequately and properly in a timely
manner; follows Authority policies and operating procedures; shows
respect, tact, and courtesy in dealings with coworkers, associates
and the general public; behaves in a manner that does not obstruct
or hinder other employees from completing their duties; acts in a
manner that is safe and follows the Authority's safety procedures
at all times.Responsible for maintenance of Authority financial
files; works with the Authority Administrative Director to comply
with all section related record keeping requirements. PERIPHERAL
DUTIESAssist with development and management of finance-related
policies and procedures.Serve as back-up for various administrative
functions.Serve as backup for Finance Director, Payroll Manager,
Account/Benefits, and Finance Clerk positions.Performs other
duties, as assigned.
MINIMUM QUALIFICATIONS
MINIMUM QUALIFICATIONSTo perform this job successfully, an
individual must be able to perform each essential duty
satisfactorily. The requirements listed are representative of the
knowledge, skill and/or ability required. Reasonable accommodations
may be made to enable individuals with disabilities to perform the
essential functions. Education and Experience: High school diploma
or general education degree (GED) required.Associates degree in
Public Administration, Accounting, or closely related field or
three years public finance experience; ORBachelor's Degree in
Accounting; Finance, Business, or Public Administration, or closely
related field; and two years of public finance experience.Four
years of computerized accounting experience a plus.Demonstrated
abilities to create and work with payroll, accounts payable,
capital programs and budgets.Demonstrated computer abilities.
Knowledge, Skills, and Abilities: Working Knowledge of: Modern
accounting theory, principles and practices.Financial
reporting.Internal control procedures and enforcement.Computerized
financial applications.Accounting and accounts payable
functions.Budgetary, accounting and reporting systems.Safeguarding
and securing confidential accounting information.Research and
analytical techniques.Planning, prioritization, scheduling and
organizational skills.Record keeping responsibilities and
requirements.Public finance and fiscal planningAccounts Receivable
process. Accounts Payable process.Principles of employee coaching,
supervision and training. Preferred Knowledge of: Authority's
Mission, Vision and Values.Governmental payroll processing,
including Fair Labor Standards Act, 7K exemptionsPolicies,
procedures and services of the Authority.Management principles
regarding Authority administration.Federal, state and local laws,
rules and regulations as they pertain to Authority
finance.Ambulance billing procedures. General purchasing
administrative functions. Ability to: Assist with analysis and
interpretation of complex date; create plans and reports, develop
budgets.Maintain efficient and effective financial systems and
procedures.Communicate complex issues effectively, orally and in
writing, in descriptive detail.Use logical and creative thought
processes to develop solutions according to written specifications
and/or oral instructions.Operate computer systems and associated
software provided by the Authority.Establish and maintain effective
working relationships with elected officials.Prioritize work to
meet goals and objectives within acceptable time frames.Work under
pressure and/or frequent interruptions.Maintain complex files and
records, as assigned.Maintain the confidentiality of reports and
other sensitive information.Meet Special Requirements, as listed.
SPECIAL REQUIREMENTSMust be 21 years or older at time of hire.Must
possess, or be able to obtain by time of hire, a valid Arizona
State driver's license.Must meet Arizona State bonding
requirements.Must be able to read, write, and speak the English
language.Must meet insurability requirements of the Authority
insurance carrier.
SUPPLEMENTAL INFORMATION
TOOLS AND EQUIPMENT USEDComputer hardware and software; email;
other general business office equipment. PHYSICAL DEMANDSThe
physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is
frequently required to stand; sit; walk; talk or hear; use hands to
finger, handle, or operate objects, tools, or controls; and reach
with hands and arms. The employee is occasionally required to climb
or balance; stoop, kneel, crouch, or crawl; and taste or smell. The
employee must frequently lift and/or move up to 20 pounds and
occasionally lift and/or move up to 50 pounds. Specific vision
abilities required by this job include close, distance, color and
peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENTThe work environment characteristics described here
are representative of those an employee may encounter while
performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. Work is performed primarily in
an office; the noise level in the work environment is usually quiet
in an office setting. On occasion, work may be performed in an
outdoor setting including during extreme temperatures. EXPECTED
BEHAVIORLeader - Expected Behavior The incumbent is expected to
embrace, support, and promote the Authority's values, beliefs, and
culture, which include but are not limited to the following: High
ethical standards Train, develop, nurture and mentor all
employees.Encourage teamwork and participation by all
employees.Lead by example.Strong safety principles and safety
awareness.Provide outstanding customer service to internal and
external customers. These traits are not basic job requirements but
are expected behavior. Other duties and responsibilities will be
performed as assigned. The job description does not constitute an
employment agreement between the employer and the employee and is
subject to change by the employer as the needs of the employer and
requirements of the job change.
Keywords: Arizona Fire & Medical Authority, Sun City West , Accountant, Accounting, Auditing , Sun City West, Arizona
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