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Company: Arizona Fire & Medical Authority
Location: Sun City West
Posted on: June 24, 2022

Job Description:

AccountantThe Authority is seeking a self-starter who demonstrates a strong work ethic, initiative, is detail-oriented, and has experience in one or more government accounting functions. The successful candidate must be comfortable working with special district accounting and within the fire service. Open Until FilledTYPE: AppointmentREPORTS TO: Finance DirectorFLSA STATUS: ExemptCLASSIFICATION: CivilianWORK SCHEDULE: 40 Hour Work WeekPAY RANGE: 4350GENERAL-PURPOSE/DESCRIPTIONPerforms all financial duties as assigned, which may include processing payroll, accounts payable, accounts receivable, purchasing, grants accounting, preparation of reports, account and bank reconciliations, benefits and insurance processing, maintaining and monitoring general ledger accounts, creating and posting journal entries to the general ledger, assisting and supporting the Authority's budget process, annual audits, financial reporting requirements and performs a variety of clerical, and support duties. Complies with all financial standards and policies. Interacts with the community and governmental agencies as needed. SUPERVISION RECEIVEDProcesses and tracks all aspects of the Authority's financial records under the general supervision of the Finance Director. SUPERVISION EXERCISED: May act as Lead worker for Finance Clerk or other assigned personnel. Lead worker tasks include oversight of day to days tasks, input into personnel feedback, evaluations, coaching, mentoring, and discipline.

About the position: Maintains financial information for analysis and forecastingRecords and reviews financial transactionsPrepares and submits monthly accounting reportsParticipates in the production of the Annual Comprehensive Financial Report (ACFR)Maintains and stays current with our Tyler Technologies softwareAssists with the annual budget processAssists with all finance functions and is a team playerServes as lead worker over accounting functionsESSENTIAL JOB FUNCTIONS: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all personnel in this classification, only to provide a summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)Serves as lead worker for Payroll and Accounts Payable personnel as assigned by planning daily tasks/activities, establishing procedures and guidelines, providing input into hiring, training, coaching, evaluating performance, disseminating information and feedback on personnel actions.Trains employees in Finance and other divisions in the use of technology and financial systems to improve work processes, customer service, and financial reporting. Responsible for Authority's billing and accounting activities, which includes preparing invoices and recording accounts receivable payments for deposit in cash accounts. Reconcile revenue collections on a regular monthly basis.Reconcile ambulance revenue collections and billing with calls and deposits on a regular monthly basis.Reconcile general ledger to expenditure and payroll expenditure accounts on a regular monthly basis.Create and maintain a variety of databases and financial information for analysis and forecasting purposes; evaluates accuracy, reviews accounting records and prepares reports.Examine all financial data for accuracy and compliance to policies and procedures.Maintain and update, as needed, the general finance, accounts payable and payroll processing procedures/policies.Track leases, contracts, and agreements to ensure that payments are being billed , collected and files are updated.Prepare annual accounting reports.Work with independent auditors verifying the accounts payable and various finance sections of the audit.Assists with accounts payable processing, which includes matching invoices to purchase orders, tracking all open purchase orders to ensure they are correct and entering purchase orders and invoices into the system.Maintain master vendor list, maintain vendor W-9's, archive and other files.Review and reconcile 1099 reporting.Ensure state and national standard accounting procedures are followed.Evaluate and facilitate positive relationships between division personnel, other agencies and the public.Reviews grant contracts to ensure divisions are complying with grant requirements. Updates policies and procedures for grant accounting. Reconciles and reviews revenue and expenditure accounts to ensure grants are properly classified. Prepares Schedule of Expenditures of Federal Awards (SEFA) for the Annual Comprehensive Financial Report.Train employees on budget, purchasing and accounts payable procedures.Manage and maintain capital asset inventory information for Authority, including entering items into computer system, recording the removal of inventory items, maintaining asset records and verifying actual inventory.Assist with compensation functions of the Authority in compliance with established policies and procedures.Serves customers by training divisions on procurement processes, responding to requests and inquiries, and representing the Authority. Determines the need for Professional Services Agreements, Goods & Services, Cooperative Contracts and other informal and formal solicitations.Identify savings and efficiencies in the procurement process. Conduct, attend and interact in meetings with Authority personnel, other agencies and the public.Performs job duties adequately and properly in a timely manner; follows Authority policies and operating procedures; shows respect, tact, and courtesy in dealings with coworkers, associates and the general public; behaves in a manner that does not obstruct or hinder other employees from completing their duties; acts in a manner that is safe and follows the Authority's safety procedures at all times.Responsible for maintenance of Authority financial files; works with the Authority Administrative Director to comply with all section related record keeping requirements. PERIPHERAL DUTIESAssist with development and management of finance-related policies and procedures.Serve as back-up for various administrative functions.Serve as backup for Finance Director, Payroll Manager, Account/Benefits, and Finance Clerk positions.Performs other duties, as assigned.

MINIMUM QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: High school diploma or general education degree (GED) required.Associates degree in Public Administration, Accounting, or closely related field or three years public finance experience; ORBachelor's Degree in Accounting; Finance, Business, or Public Administration, or closely related field; and two years of public finance experience.Four years of computerized accounting experience a plus.Demonstrated abilities to create and work with payroll, accounts payable, capital programs and budgets.Demonstrated computer abilities. Knowledge, Skills, and Abilities: Working Knowledge of: Modern accounting theory, principles and practices.Financial reporting.Internal control procedures and enforcement.Computerized financial applications.Accounting and accounts payable functions.Budgetary, accounting and reporting systems.Safeguarding and securing confidential accounting information.Research and analytical techniques.Planning, prioritization, scheduling and organizational skills.Record keeping responsibilities and requirements.Public finance and fiscal planningAccounts Receivable process. Accounts Payable process.Principles of employee coaching, supervision and training. Preferred Knowledge of: Authority's Mission, Vision and Values.Governmental payroll processing, including Fair Labor Standards Act, 7K exemptionsPolicies, procedures and services of the Authority.Management principles regarding Authority administration.Federal, state and local laws, rules and regulations as they pertain to Authority finance.Ambulance billing procedures. General purchasing administrative functions. Ability to: Assist with analysis and interpretation of complex date; create plans and reports, develop budgets.Maintain efficient and effective financial systems and procedures.Communicate complex issues effectively, orally and in writing, in descriptive detail.Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.Operate computer systems and associated software provided by the Authority.Establish and maintain effective working relationships with elected officials.Prioritize work to meet goals and objectives within acceptable time frames.Work under pressure and/or frequent interruptions.Maintain complex files and records, as assigned.Maintain the confidentiality of reports and other sensitive information.Meet Special Requirements, as listed. SPECIAL REQUIREMENTSMust be 21 years or older at time of hire.Must possess, or be able to obtain by time of hire, a valid Arizona State driver's license.Must meet Arizona State bonding requirements.Must be able to read, write, and speak the English language.Must meet insurability requirements of the Authority insurance carrier.

TOOLS AND EQUIPMENT USEDComputer hardware and software; email; other general business office equipment. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; sit; walk; talk or hear; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office; the noise level in the work environment is usually quiet in an office setting. On occasion, work may be performed in an outdoor setting including during extreme temperatures. EXPECTED BEHAVIORLeader - Expected Behavior The incumbent is expected to embrace, support, and promote the Authority's values, beliefs, and culture, which include but are not limited to the following: High ethical standards Train, develop, nurture and mentor all employees.Encourage teamwork and participation by all employees.Lead by example.Strong safety principles and safety awareness.Provide outstanding customer service to internal and external customers. These traits are not basic job requirements but are expected behavior. Other duties and responsibilities will be performed as assigned. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Keywords: Arizona Fire & Medical Authority, Sun City West , Accountant, Accounting, Auditing , Sun City West, Arizona

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