Grant Contract Officer

Company: Arizona State University
Location: Scottsdale
Posted on: April 1, 2026

Job Description:

Job Profile: Research Contract Specialist 2 Job Family: Research Contracts Time Type: Full time Max Pay – Depends on experience: $60,800.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Responsible for negotiating terms, conducting in-depth compliance reviews, and providing grant and contract guidance to stakeholders. Also, responsible for collaborating with stakeholders to ensure efficient grant administration and adherence to regulatory requirements. Job Description: Salary Range: $48,600 - $60,800 per year; DOE Job Description The primary focus of the Grant & Contract Officer in Research Administration is to support one or more functional areas within ORSPA by providing contract review, management of all award set-up/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is the intermediate level position in research administration and under administrative direction supports one or more functional areas including, but not limited to: Funding information Regulatory compliance Proposal preparation and processing Award negotiation and acceptance (including contracts and subcontracts) Award setup Post-award administration Project accounting and cash management Cost analysis and compliance Essential Duties The Grant & Contract Officer (GCO) acts as a resource to ASU Research Advancement Administrators, providing assistance, guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements imposed on Institutions of Higher Education including, but not limited to: sponsor, ABOR, University, state and federal regulations. In conjunction with and in support of Research Advancement Administrators, the GCO: Reviews grant and contract award terms and conditions Actively participates in the negotiations of terms providing recommendations, assistance and support during negotiations as necessary Reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information Interprets regulations and guidelines of program funding for complex grants and contracts Prepares renewals and periodic reports for grant agencies May be responsible for setting up awards in the ASU systems, as requested or required Works with Research Advancement Administrators to ensure timely and accurate post-award accounting of grants and contracts Reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements Manages awarded projects in accordance with university and sponsor regulations Provides contract, policy and procedure interpretation to academic departments Reviews and assists in preparation of invoices and standard and non-standard accounting reports to federal and sponsoring agencies, including, but not limited to: detailed cost and financial analysis, forecasts and projections reflecting interrelationships of accounting data, and provision of financial tracking and fiscal control to fulfill reporting requirements. May prepare or assist in preparation of special accounting studies and monitors final reporting requirements Interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices Maintains all applicable project records and files Decides proper handling of financial transactions Approves transactions within designated limits Provides solutions to problems presented by lower level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices Reviews computer reports for errors or inconsistencies; investigates and corrects problem Desired Qualifications Good collegial interpretation skills and ability to communicate effectively in person, writing, and by phone Skill in establishing and maintaining effective professional working relationships Knowledge of computer applications and information dissemination technology Working knowledge of Microsoft Office Suite and comfortable working in computer data base systems Ability to work effectively within a complex structures team Team oriented; able to effectively respond to routine situations involving potential several university constituencies Able to follow directions set by unit and/or supervisor Ability to provide ideas and recommendations to resolve routine issues; has general understanding of requirements Working Environment Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of being in a stationary position. Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Ability to clearly communicate and exchange accurate information in English to perform essential duties. Ability to interpret complex sponsor regulations. Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. Department Statement: Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed. ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers. At ORSPA Pre-Award Services - Sponsored Proposals, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team. Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator . Driving Requirement: Driving is not required for this position. Location: Off-Campus: Scottsdale Funding: No Federal Funding Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign-on. https://www.myworkday.com/asu/d/inst/1$9925/9925$19930.htmld To be considered, your application must include all of the following attachments: Cover letter Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources . Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: A fingerprint check is not required for this position.

Keywords: Arizona State University, Sun City West , Grant Contract Officer, Education / Teaching , Scottsdale, Arizona