Employee Relations Specialist - Tempe campus

Company: Arizona State University
Location: Tempe
Posted on: May 2, 2025

Job Description:

Arizona State University

All candidates should make sure to read the following job description and information carefully before applying.
Employee Relations Specialist - Tempe campus
Campus: Tempe
JR105523

End date: May 7,2025

Department Statement:

What's in it for you?

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:
Flexible work schedules
22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM's vision is to contribute to and guarantee the success of the university's mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.

Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Description:

Facilities Development and Management (FDM), Business Services is seeking an experienced Employee Relations Specialist to lead and manage the division's employee relations program. This role is central to fostering a positive and productive work environment by providing guidance on workplace issues, addressing employee concerns, and supporting supervisors in handling performance and conduct matters. The ideal candidate will be a trusted resource for both employees and leadership, ensuring fair and consistent application of policies and practices.

In addition to employee relations, the specialist will contribute to other HR functions as needed, including performance management support, driver's license monitoring for FDM employees across all ASU campuses, leave administration, and position management. This role plays a key part in promoting a supportive and compliant workplace culture throughout the division.

Essential Duties

Serve as a primary resource for employee relations by advising and assisting managers in resolving workplace concerns, conducting thorough investigations, documenting findings, and recommending appropriate actions.
Interpret and communicate university policies and procedures to managers, supervisors, and employees to ensure consistent understanding and compliance.
Draft professional and compliant HR documentation, including Memorandums of Expectations, disciplinary notices, termination letters, and other formal correspondence.
Provide coaching to managers and supervisors on handling sensitive personnel matters, conflict resolution, and maintaining positive team dynamics.
Develop and deliver training presentations to supervisors and managers on employee relations topics such as workplace conduct, conflict resolution, performance management, and policy compliance to build leadership capability and promote best practices.
Lead and monitor the department's performance management processes, ensuring timely completion of evaluations and adherence to established guidelines.
Oversee the driver's license monitoring program in coordination with the Office of Human Resources, ensuring compliance with university policy and state regulations.
Collaborate with other university departments and HR professionals to promote consistency in HR practices across all FDM units.
Support employee onboarding activities by coordinating orientation efforts and helping new hires integrate smoothly into the organization.
Conduct exit interviews when requested to identify trends and opportunities for organizational improvement.
Provide support for various leave of absence programs, including Family Medical Leave (FML), ASU Extended Leave, Workers' Compensation, and Alternate Duty assignments.
Assist with position management, including processing personnel actions and supporting organizational structure updates.
Prepare and maintain accurate reports and records to track program activities, employee metrics, and compliance data for internal and external stakeholders.
Use HR systems (e.g., Workday) and Microsoft Office Suite (Word, Excel, Outlook, Access) to manage employee data and support day-to-day HR operations.
Handle confidential and sensitive information with discretion and professionalism.
Foster strong working relationships and contribute to a collaborative, team-oriented HR environment.
Provide HR support across multiple units within FDM, including Facilities Management, Office of the University Architect, Capital Programs Management Group, Energy Innovation, Business Services, and others.
Adapt to shifting priorities and manage multiple tasks in a dynamic work environment, including resolving conflicts as they arise.
Clearly and effectively communicate with a diverse workforce to perform essential job functions.
Perform other related duties as assigned to ensure smooth department operations.

DAYS AND SCHEDULE: Monday - Friday, 8:00 am - 5:00 pm

Salary rate: $60,000 - $65,000 per year, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications

Experience providing employee relations support within a large and diverse workforce, including interpreting policy and addressing complex workplace issues.
Demonstrated ability to tailor communication for various audiences and situations, with strong verbal and written communication skills.
Proven success in coaching and mentoring managers on conflict resolution, performance management, and handling sensitive employee matters.
High level of emotional intelligence and interpersonal skills with the ability to manage confidential and challenging situations professionally.
Experience coordinating and supporting performance management programs, including training, tracking, and compliance.
Strong ability to build and maintain effective working relationships across multiple departments and organizational levels.
Proven success working in fast-paced environments with shifting priorities, sensitive information, and strict deadlines.

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of standing/sitting for varying lengths of time and travel moderate distances to perform work.
Must have the ability to coordinate multiple tasks simultaneously and autonomously with a dynamic team of professionals.
Exercises judgement within generally designed practices and policies in selecting methods and techniques for obtaining solutions.
Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Occasional bending, stooping, reaching and lifting up to 20 pounds.
Communicate to perform essential functions of the job.
Regular review of completed tasks.
May drive University vehicle/cart.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$6087.htmld

To be considered, your application must include all of the following attachments:

Cover letter

Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country's most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Employee-Relations-Specialist---Tempe-campus_JR105523?q=JR105523

Keywords: Arizona State University, Sun City West , Employee Relations Specialist - Tempe campus, Other , Tempe, Arizona